Interlibrary loan (ILL) service is available to current Salve Regina students, faculty, and staff and may be used to borrow books that are not available from McKillop Library or the HELIN Consortium and obtain articles not held by McKillop Library’s print or electronic holdings.  ILL is meant to supplement your research and should not be used for required course materials.

Interlibrary Loan FAQs for Salve Borowers
How do I request a book?
  1. Before requesting a book through ILL, please be sure to check the catalog by entering the title of the book in the above search box.
  2. If the book you want is availablefrom McKillop Library or through the HELIN Consortium, please use either the “Request from Salve” or “Request from HELIN” buttons. If the book is not available from either of those options, please use the "Request thru Interlibrary Loan" button, which will generate an interlibrary loan request.
  3. If you cannot find the book in the catalog, request your book using the interlibrary loan request form. Try to fill out as much of the form as possible.
How do I request an article?
  1. Check here to locate your article in case we already offer access.
  2. Check in the Journals A-Z listing to see if the journal is owned by Salve in either print or electronic format.
  3. Or use the interlibrary loan request form and manually fill out the information on the article you wish to request. Try to fill out as much of the form as possible and enter N/A for fields that are required but are not applicable to your request.
Who may make an interlibrary loan request?
Interlibrary loan service for journal articles is available to all current faculty, students and staff of the Salve Regina University community. Materials requested should be limited to those needed for academic research. For assistance in searching for research materials on a certain topic, or to find possible alternative research materials on a certain topic that might be available more quickly from McKillop Library, please contact a librarian.

Interlibrary loan service for books is limited to faculty, staff and students living near or on campus. Books obtained through interlibrary loan cannot be mailed to anyone's home address, and must be picked up in the library.

Distance learners may only request journal articles and short excerpts of books through ILL because they are sent electronically.  Physical interlibrary loan materials cannot be mailed to you and must be picked up at McKillop Library’s Circulation Desk.  Books owned by McKillop Library and our HELIN partner libraries can be mailed to students that live 40+ miles from campus.  Please visit our Graduate and Continuing Education page for more information. 

Are there any charges?

For most materials there are no charges but sometimes McKillop Library is required to pay borrowing or copyright clearance fees.  Allowances are accommodated to cover these charges:  

  • Salve Regina University faculty and PhD candidates have an interlibrary loan allowance of $100 per semester (January-June, July-December).
  • Undergraduate, graduate, and staff have an allowance of $75 per semester (January-June, July-December).
Beyond this allowance, charges are the responsibility of the borrower, but the Interlibrary Loan Department will request authorization before completing the request. Authorized charges are transmitted to the Salve Business Office for collection.

Overdue, replacement, and damage fees imposed by the lending library are the responsibility of the borrower and are not refundable. These charges vary by lender and are often not known until a bill is issued.  Charges are transmitted to the Salve Business Office for collection.

How long does it take?
Interlibrary loan can be a slow process and it may take up to two weeks to complete a request.  Electronic materials like articles and excerpts are emailed directly to the patron and physical materials such as books must be picked up at the McKillop Library Circulation Desk. Please be sure to have your Salve I.D. with you when you pick-up materials.

How long can I have the item?
Electronic materials are the property of the borrower and are stored in Article Exchange. These materials may be accessed from your Library Account or via a link and case sensitive password that are emailed to you when the material becomes available.  Please download and save files immediately as they are only stored in Article Exchange for 5 views or 30 days, whichever expires first. 

Due dates for books and other physical materials varies but is indicated on the blue ILL band wrapped around the cover of the material.  It is the responsibility of the borrower to return materials promptly or to request a renewal prior to the due date.  Physical materials should be returned to McKillop Library’s Circulation Desk. Materials returned by mail or other method remain the responsibility of the borrower until they are received by McKillop Library.

Can my item be renewed?
Most books can be renewed if requested prior to the due date. Please email your renewal request to Once the lending library has responded to a renewal request, the ILL staff will notify the borrower by email. It may take one or more days before the lending library responds to a renewal request.
Some lending libraries provide longer loan periods with the condition that they may not be renewed. This will be indicated on the item below the marked date due

Copyright Restrictions:
  • Federal laws limit what McKillop Library is able to obtain through interlibrary loan.
  • Each patron may only request one chapter per book or an excerpt of up to 10%.
  • Each patron may only request one article per issue of a journal.
  • Per calendar year, McKillop Library may only obtain five articles (for the entire SRU Community) from the same journal title published during the most recent five years.
Interlibrary Loan FAQs for Borrowing Libraries
What request method is preferred?
Requests should be submitted through the borrower’s home library either through OCLC (Salve Regina University’s code is SLV) or through the LORI ILL Request Form. Libraries who are not members of LORI and do not have access to OCLC may submit an ALA request form to

Does Salve charge borrowing fees?
Salve Regina University does not charge borrowing fees, is a member of the Libraries Very Interested in Sharing (LVIS) group, and welcomes all reciprocal borrowing agreements.

How long can materials be borrowed?
Materials borrowed are due 6 weeks from the date the request is processed.

Can materials be renewed?
Most materials may be renewed for an additional 4 weeks.

What materials do not circulate through interlibrary loan?
Salve Regina University is not able to fulfill requests from electronic materials: e-journals, eBooks, streaming videos. Some physical collections are non-circulating as well and include: Oversized, Reference, CRC Media and Kits, Whitaker Collection, Newport Collection, and Archives and Special Collections.
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