Archives and Special Collections - Copyright & Access

Copyright and publication statement
Patrons are advised to become familiar with the copyright law as defined in Title 17 of the United States Code. Researchers assume all responsibility for adherence to copyright laws and must be sure to clear copyrights to the material they use.

Permission to use materials and purchase photocopies from the Salve Regina University Archives does not convey the permission to publish, exhibit, quote beyond fair use, or otherwise reproduce materials in full or in part. Securing these permissions is the responsibility of the user, not of the University or Archives.

In addition, the researcher must assume full responsibility for conforming to the laws of libel and literary property rights which may be involved in the use of manuscripts and other archival material. As a general rule, no material written by a person still living may be quoted, paraphrased or used in any way without the consent of the author.

Patrons who wish to quote, publish, exhibit or reproduce material from the Salve Regina University Archives must request permission in writing to University Archivist, McKillop Library, 100 Ochre Point Ave., Newport, RI 02840 or The University can only grant permission to publish texts or images for which it is the copyright holder. The University does own the copyrights to most of the material in the University Archives, including printed materials published by the University and many records created on behalf of the University. In cases where the copyright is held elsewhere, the Archivist will try to assist patrons in identifying and locating the copyright owner. Salve Regina University reserves the right to assess a use fee when granting permission to publish material from the Archives.

Patrons will supply the Archives with a copy of the publication or work in which archival material is published or in which substantial information or material from the Archives is cited.

Salve Regina University will be held blameless for the infringement of copyright or publication rights by others due to deliberate or negligent misuse of the permission granted to examine or copy materials in the University Archives.


Credit Line
The following credit line is used with photographic reproductions from our collections:
  • Courtesy Salve Regina University, Newport, RI, USA
Citation Formats
The citation format for unpublished materials from the University Archives is:
  • [Identification of item], in RG [# and name, Box #, Folder #], Salve Regina University Archives, McKillop Library, Salve Regina University, Newport, RI.
The citation format for unpublished materials from Special Collections is:
  • [Identification of item], in SP [# and name, Box #, Folder #], Salve Regina University Special Collections, McKillop Library, Salve Regina University, Newport, RI.


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